Paralegal Secretary

Paralegal Secretary

Hertford

Competitive Salary +extensive benefits

Our well-established client is seeking a Paralegal Secretary to join their team. This is a Paralegal/Secretary role within the Family team.

You will work closely with the Partner /Head of the Family team, Senior Solicitor and NQ Solicitor within the practice area, supporting them in their private casework.

Person Specification:


  • Previous experience in family law is desirable but not essential.
  • Strong academics
  • Confident, professional and friendly with the ability to build good working relationships internally and externally
  • Effective and proactive team worker
  • Exceptional client service skills
  • Efficient, reliable, helpful and enthusiastic
  • Exceptional written and oral communication skills
  • Strong organisational and administrative skills
  • Exemplary level of attention to detail 
  • Able to demonstrate empathy and understanding of clients’ needs
  • Resilient and calm under pressure
  • Adaptable and flexible approach
  • Proactive and takes initiative
  • High degree of integrity, professionalism and discretion
  • Efficient time management skills
  • Commercially minded
  • Well-developed IT skills including Microsoft Outlook, Word and Excel
  • Driving licence with access to own car (preferable)

Work Secretarial:


  • To provide secretarial and administrative support within the Family practice area
  • To liaise with clients and third parties by correspondence.  Answer queries and relay necessary information in a professional and confident manner.
  • To type a wide range of documents with speed and accuracy whilst paying attention to detail
  • To assist in the preparation and proof reading of legal documents
  • To assist the other members of the Family practice area in organising their work effectively
  • To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
  • To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
  • To carry out procedural file reviews
  • To maintain the orderly running of client files and update labels and Outlook with key dates as and when necessary
  • To record messages and attendances and to ensure that the relevant team member received information in an appropriate and timely manner

Work Paralegal:


  • Prepare bundles of documents as required and in a timely fashion
  • Attend court and take notes
  • Attend client meetings and take accurate notes and prepare reports for clients
  • Advise and assist clients in the progression of their matter under the supervision of the fee earner.
  • Draft Client letters and documents
  • Undertake legal research
  • Promote the firm generally and assist to develop the practice area
  • Attend and participate in team meetings
  • To comply with the Firm’s, SRA and the Law Society’s rules with regard to accounting procedures

General Requirements:


  • To work within the family team and within the Firm if required
  • To perform any duty not specifically referred to above, which may be reasonably requested by the Family team
  • To maintain a level of confidentiality appropriate to this role
  • To observe the Firm’s policies, rules and procedures
  • To act in the best interest of the Firm always
  • Personable and professional manner



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*If you’re ready for a new challenge and want to be part of the team delivering this essential work, please call Marie on 0203 750 0575

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