Family Secretary

Family Secretary

Hertford

£25,000pa - £28,000pa DOE +extensive benefits

Our well-established client is seeking a Family Secretary to join their team. 

You will be appointed to assist the members of the Family practice area in carrying out their duties and responsibilities.

You will be expected to work as a team member within your practice area and the firm.

Main duties and responsibilities:

  • To provide secretarial and administrative support within the Family Practice Area
  • To liaise with clients (and third parties) by correspondence, telephone or attendance.

    Answer queries and relay necessary information in a professional and confident manner
  • To type a wide range of documents with speed and accuracy and paying attention to detail
  • To draft routine correspondence
  • To assist in the preparation and proof reading of legal documents
  • To assist the other members of the Family practice area in organising their work effectively
  • To build and maintain client relationships
  • To carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner
  • To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
  • To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
  • To carry out procedural file reviews
  • To maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
  • To participate in practice area meetings
  • To comply with the Firm’s file management and file organisation procedures
  • To comply with the Firm’s, SRA and the Law Society’s rules with regard to accounting procedures
  • To comply with all office procedures and standards
  • Under the overall guidance of the relevant team member to assist in dealing with clients’ matters in an efficient manner
  • To work within the Family team and within the Firm as a whole if required
  • To perform any duty not specifically referred to above, which may be reasonably requested by the Family team
  • To maintain a level of confidentiality appropriate to role
  • To deal with colleagues, clients and other external contacts in a friendly and efficient manner
  • To observe the Firm’s policies, rules and procedures
  • To act in the best interests of the Firm at all times
  • To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner
  • To assist with Seminars if required

Requirements:


  • Appropriate Secretarial qualifications and/or experience
  • Excellent IT skills
  • Exemplary level of attention to detail
  • Efficient time-management skills
  • Efficient, reliable, helpful and enthusiastic
  • Confident, professional and friendly with the ability to build good working relationships internally and externally
  • Initiative and drive
  • Effective and proactive team worker
  • Flexible and adaptable mindset
  • Hands-on’ approach
  • Meticulous organisational skills
  • Excellent oral and written communication skills
  • Excellent client service skills
  • Personable and professional manner
  • Honesty and discretion
  • Ability to work under pressure and within deadlines
  • Ability to problem solve



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*If you’re ready for a new challenge and want to be part of the team delivering this essential work, please call Marie on 0203 750 0575

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