Service Care Solutions Ltd
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Capital Backlog and operational Cordinator

Main duties and responsibilities
 The post holder will manage the delivery of the Trusts Capital Backlog and identify suitable
availability to deliver internally or via the appointment of external consultants and contractors.
 Produce backlog plan/report for in year and rolling five year forward plan.
 To receive, compile and maintain full Risk Adjusted Backlog database in accordance with the
NHS Methodology for managing Risk Adjusted Backlog, where applicable lead the completion
of Multi-Facet surveys.
 To oversee the collation, submission, management and delivery of the Trusts annual
operational capital allocation specifically relating to Backlog Maintenance and Minor works
 Support the Head of Capital in ensuring robust management procedures are developed,
implemented and monitored within the capital function to ensure the delivery of projects is
consistent, compliant and to the highest possible standards.
 The development of technical specifications for the appointment of competent design teams,
consultants and specialist contractors with a specific emphasis on engineering systems and
backlog delivery.
 If required and directed at the completion of all capital projects compile all project information
offering assurance to the Head of Capital on the projects compliance against Statutory and
Mandatory Compliance and also Trust procedures, where applicable co-ordinating external
assurances (i.e Authorising Engineers, professional advisors etc).
 If required and directed, to be the professional estates engineering project lead for the
commissioning, witness testing and handover process of capital schemes, acting on behalf of
the Head of Capital and Head of Estates the post holder is to establish a formal process to
ensure a clear standard of compliance is achieved and suitable and sufficient information
handed over to operational teams or external contractors/suppliers at the completion of all
 Where required and instructed the post holder will be required to co-ordinate regular site
inspections to provide assurance to the Head of Capital around compliance of installations, but
also where applicable/required to undertake the clerk of works function.
 Take responsibility for the completion and submission of comprehensive reports for the
allocation of capital funds to address backlog maintenance tasks on a priority basis with risks
and prioritisation identified.

Develop, Implement and manage a minor works request process,
to ensure all requests are recorded, costed and delivered within KPI's.
 With the support of the Head of Estates and their appointed professional team, ensure the
Trusts Risk Adjusted Backlog Maintenance database is kept up to date providing all
administrative support and technical assistance in the costing of works items.

Act as the interlink between operational services and capital, the postholder will be required to
implement, maintain and continuously improve all administrative and reporting processes in
relation to Asbestos Management, Health and Safety, CDM and Water Management across the
capital function to ensure all projects are completed to the required standard and information
provided at completion handed over in a suitable format and to the required standard of the
Compliance Manager and relevant Authorised Person or Authorising Engineer.
 Oversee and manage the delivery of the Capital Backlog Allocation and Minor Works
 Where instructed